Reporting to the Management Accountant the Finance Assistant is a key member of Wasps finance team. The primary purpose of the role is the provision of finance support for Wasps’ three group companies (Wasps Trust, Wasps Ltd and Wasps Creative Industries CIC). Wasps Group has an annual turnover of approx. £2.1m and around 30,000 SAGE transactions per year. The role is supported by the Management Accountant and the Executive Director for Corporate Services. Appropriate training will be provided where required.
As a charity, Wasps is self-financed by rental income, therefore the smooth management of our rental collection and financial transactions is key to the role of Finance Assistant, as part of our small Finance Team. Developing a positive working relationship with tenants, suppliers and staff working in remote locations will be an important part of the role.
The duties of the post will include:
• Prepare the monthly tenant rent roll changes.
• Assist the Management Accountant with the monthly rent collection process.
• Assist the Management Accountant in the management of debtors and chasing rent arrears.
• Update Sage with tenant changes and where necessary issue tenant leases and other lease related paperwork.
• Obtain authorisation of purchase invoices and post to ledger.
• Preparation of creditor payments in line with approved authorisation levels.
• Liaising with utility suppliers and assisting in the negotiating supply contracts.
• Reconcile bank balances on Sage.
• Bank cheques and cash as necessary.
• Dealing with petty cash.
• Other duties as instructed by the Management Accountant or Executive Directors.
• Prepare accruals and prepayments for all utility contracts.
• Assist the Management Accountant in the production of quarterly management accounts, reports and KPI analysis.
• Assist the Management Accountant in preparing annual accounts.
• Assist the Management Accountant in preparing the annual budget.
1. HND in accountancy/finance or equivalent relevant experience.
2. Previous finance experience in a similar role.
3. Ability to efficiently manage your workload and prioritise as appropriate to meet targets and deadlines.
4. Ability to work under own initiative.
5. Excellent interpersonal skills.
6. IT Skills – Microsoft Office, in particular Excel and Word.
7. Excellent knowledge of SAGE accounting software.
8. Excellent problem solving skills.
9. Excellent communication skills (both oral and written), with the ability to communicate complex information with a wide and diverse range of stakeholders in a format appropriate to each.
10. Excellent administrative and organisational skills.
11. Ability to work well with internal and external stakeholders, collaboratively and in a team-oriented way.
1. Experience of dealing with multiple geographical sites.
2. Experience of dealing with multiple utility companies.
3. Experience of dealing with collection of debtors via Direct Debit.
4. Experience working with Microsoft Dynamics CRM system.
5. Experience of working within a charity or Social Enterprise.
To apply please send a copy of your CV and a covering letter outlining why you consider yourself suitable for this position. Please include contact names, phone numbers and email addresses for 2 referees, one of whom should be your current or most recent employer. References will only be contacted should you be successful at interview.
Direct applications from candidates (no agencies) should be submitted by no later than 5pm on Friday 26 March 2021, by email to: Stuart McCue-Dick (Executive Director – Corporate Services) - firstname.lastname@example.org
Submissions should be titled: Private and Confidential ‐ Job Application
NO AGENCY APPLICATIONS – DIRECT APPLICATIONS ONLY
Interviews will be held on Tuesday 6 or Wednesday 7 April via Zoom. If invited for interview please inform us if we require to make any reasonable adjustments to enable you to fully participate in the interview.
For initial discussions regarding the role please call Stuart McCue-Dick, Executive Director –Corporate Services on 0141 553 5890.
Wasps has been supporting the arts community in Scotland for 44 years. The charitable organisation has grown to become one of the UK’s largest studio providers and home to Scotland’s largest cultural community. We currently house 900 visual artists, 35 arts charities and 33 creative businesses at 20 locations, from the Scottish Borders to the Shetland Islands. Their work, in turn, touches the lives of thousands of people across Scotland and beyond.
In addition, our activities support the regeneration of many deprived communities across Scotland. We redevelop redundant, historic buildings into beautiful facilities for artists and creative industries, improving the physical appearance and economy of the communities in which they are located.
Wasps also delivers a range of arts enterprise activities, including exhibition, workshop and residencies opportunities, as well as professional development support for our creative tenants, delivered across our nine galleries and four residency spaces.
Wasps currently has a vacancy for a Finance Assistant to join our team based at Wasps’ head office in Glasgow. Under current Scottish Government guidance the majority of staff are working from home at the present time, and therefore it is expected the post holder will commence working remotely and move to blended working in due course.
Wasps is committed to recruiting based on merit, and to the principles of equality and diversity in our staff appointments. We highly value the benefits of having different points of view and experiences in our staff team. Accordingly, Wasps welcomes and treats equally the applications from minority groups relating to - but not limited to - race and ethnicity, sexual orientation and gender, age and physical limitation.